How To Set Up And Use Medication Administration Records (MAR) Tracking

A Medication Administration Record (MAR), commonly referred to as a drug chart, is the report that serves as a legal record of the drugs administered to a patient at a facility by a healthcare professional. The MAR is a part of a patient's permanent record on their medical chart. The health care professional signs off on the record at the time that the drug or device is administered.

If MAR medication tracking is NOT enabled, a simplified "once a day" method is used and configured in the Customized Data Tracking > Health section. Any medications or supplements configured in this section are automatically added each day and can be deleted if skipped.

Who can access MAR Tracking and Reporting

If you are currently subscribed to a Provider or School plan, you can enable MAR reporting for any individual you are tracking data for on their Profile.

How to set up MAR tracking on an individual's profile

  1. Open the Profile for the individual you would like to enable MAR tracking for.
  2. Select the Medication Administration Record option
  3. Change the toggle switch to Yes. Once enabled, you can begin adding daily medications.
  4. Click or tap on the "Add New +" button to display the input fields for each medication.
    1. Medication: type the full name of the medication being administered
    2. Quantity: enter the amount given in a single administration
    3. Type: select from one of the options in the drop-down menu (capsules, tablets, etc)
    4. Dosage: enter the dosage amount and select the appropriate units from the drop-down menu
    5. Route: enter the route this medication is given (orally, etc)
    6. Given: enter the number of times per day this medication is administered
    7. PRN: a PRN medication is not part of the daily scheduled medication and is only provided on an as-needed basis. Change this toggle switch to Yes to track this medication separately.
    8. Times: specify the time(s) this medication needs to be administered. Enter as many times as required by clicking or tapping the "+" button after each selection.
    9. Reason for medication: enter the reason this medication is administered - this will be displayed on the MAR entry form for future reference when administering the medication.
    10. Common side effects: enter any common side effects that can be caused by the medication - this will be displayed on the MAR entry form for future reference when administering the medication.
    11. Physician visit order: upload supporting documentation or images (PDF, png, jpg) required for this medication.

Note: all fields are saved as data is entered. There is no "Save" button required to save the data.

How to use the MAR tracking form

Once you have enabled and configured the medication tracking for an individual as described above, you will find the daily tracking option on the Health tab of the Daily Entry section. If a user has not been given permission to enter data on the Shared Access section of an individual's Profile, they will not be able to enter medication administration records.

When selecting a medication, the fields will all be pre-populated with the details configured for that medication. It is critical that every field is checked and validated or changed to input the administration data correctly. Click or tap whether the medication was given, skipped, or refused. Supporting Documentation and the reason for the medication, as well as common side effects (configured in the individual's Profile), are displayed for reference.

Viewing the data entered

Once data has been entered, it can be viewed, printed, and exported from the Dashboard. Go to the individual's Dashboard and click or tap on the Mar Entries tab. The dates shown can be configured above the tab. Medication entries will be displayed in one of three colors:

  • Given: blue
  • Skipped: grey
  • Refused: red

If the medication was given at a different time or duration than what was expected, an indicator icon will display showing what was expected and what was entered.